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MISSISSIPPI SPEECH-LANGUAGE-HEARING ASSOCIATION
POB 22664
Jackson, MS 39225-2664
Voice: 800.664.6742
Fax: 800.664.6742
conference@mshausa.org
Annual Continuing Education Conference
March 27 - 29, 2008
Hilton Hotel
Jackson, MS
Do not miss
this opportunity!
The
Mississippi Speech-Language and Hearing Association will host its Annual
Conference at the Hilton Hotel in Jackson, Mississippi. We hope you will
join us.
We
anticipate that this will be our biggest and best conference ever! The
conference expects to attract over 500 speech-language and hearing professionals
from across the state of Mississippi and neighboring states. This will be a
perfect opportunity to reach the MSHA’s membership and other professionals who
attend the conference.
Act Now! Space is limited!
Where?
Hilton Hotel
1001 East
County Line Road
Jackson,
Mississippi 39211
Hotel
Phone 1-601-957-2800
Exhibitor Packages
(1)
Exhibitor Registration for up to 2 individuals per booth
(2)
Name
Badge(s)
(3)
1
skirted six foot table, two chairs, and a trash can
(4)
Electricity, per request with registration form
(5)
Contact
and description of product included in the program and website
(6)
Admission to sessions and special events
(7)
Opportunity to provide prizes for drawings on Thursday
Costs and Registration
The cost to
exhibit is $450. If your organization is part of the government or qualifies
as a non-profit organization, the exhibitor cost is $150.
To register
1.
Review the
Rules and Restrictions
2.
Complete the
online registration form below
3. Mail
your check, payable to MSHA by
March 21, 2008.
Shipping
Packages should be shipped directly to the hotel:
MSHA Conference
ATTN: Mary Samson
Hilton Hotel
1001 East County Line Road
Jackson, MS 39211
Hotel Phone: 601-957-2800
Include the following
information on the outside of EACH package:
Name of your company
Company representative's
name
Date of company
representative's arrival at conference
When shipment is made, please
contact Deirdre
McGowan, (800.664.6742), with the following information:
Your company name
Company representative's name
Company representative's phone number
Company representative's email address
Date of shipment
Name of carrier:
Due to limited storage space,
packages arriving more than one week in advance will be charged storage fees.
C.O.D. shipments will not be accepted.
MSHA nor the Hilton Hotel accepts responsibility for packaging,
shipping and sealing freight. It will be the exhibitor's responsibility to
ship and/or remove all remaining packages within 3 days of the conclusion of the meeting.
MSHA will not ship any packages following the conference.
MSHA nor the
Hilton Hotel assumes responsibility for damage or loss of merchandise sent to
the hotel for storage.
Special Exhibitor Opportunities
Continental
breakfast on Thursday and Friday will be held in the Imperial Hallway. Door
prize Drawings will be held during the Reception on Thursday. If you wish to
donate a prize for the drawings, you must fill out the information on your
exhibit registration form.
There will be
an area for materials in the exhibit hall. Non-exhibiting companies may ship
materials and have them placed on the tables for $100, to cover labor and
handling charges. Extra materials will be discarded. Materials will be
put on tables
by MSHA staff who will also dispose of any remaining materials at the conclusion
of the conference.
EXHIBITOR AGENDA
Wednesday
3:00 pm –
6:00 pm
Exhibitor
Registration
Exhibitor Set
Up
Thursday
6:00
am – 7:00 am Exhibitor
Registration
6:00
am – 7:00 am Exhibitor Set-up
7:00 am – 6:00 pm Exhibits Open
7:00
am – 10:00 am Continental Breakfast
8:00 am – 6:00 pm Conference
Sessions
11:30am-1:30pm Business
Meeting/Luncheon
6:00pm-8:00pm
Reception
Friday
7:00
am – 4:00 pm Exhibits Open
8:00am- 5:00 pm Conference
Sessions
4:00 pm – 8:00 pm Exhibits Tear –
Down
Saturday
8:00 am – 12:15 pm Conference
Sessions
Note: Agenda
is subject to change
Sponsorship Opportunities
Sponsorship of
Conference Speakers
Host Total cost of speaker travel, lodging, food,
fee
Co-Host One-half total cost of speaker travel, lodging,
food, fee
Sponsor One-fourth total cost of speaker travel, lodging,
food, fee
Contributor Amounts by request according to speaker
Sponsorship of
Events (Reception, breakfast):
Host Total cost of one or more events
Co-Host One-half total cost of one or more events
Sponsor One-fourth total cost of one or more events
Contributor Amounts by request according to speaker
In-Kind and
other donations are welcome. For more information on all sponsorship
opportunities, email
conference@mshausa.org
Advertising Opportunities
For
advertising opportunities in the conference program, in MSHA News (the
association newsletter), and on the MSHA web
CLICK HERE
Hotel
Rooms have
been blocked for exhibitors at the Jackson Hilton Hotel. Please reserve your
room immediately and make sure to request the special, negotiated rate of $104
for the MSHA Annual Continuing Education Conference, Group Code: MSH. To reserve a room call
1-888-263-0524 or 601-957-2800. The address is 1001 County Line Road, Jackson
MS 39211. You must reserve your room by March 13, 2006, to ensure the special
rate.
Information
For more information on exhibiting, contact Deirdre McGowan at
800.664.6742
For sponsorship opportunities, contact Suzie Etheridge Rosser at
conference@mshausa.org
Rules
and Regulations
No interference with light
space or visibility of other exhibitors is allowed.
Only firms that have engaged
exhibit space may advertise, canvass, solicit business, etc., and then only in
the space designated.
Electrical
needs exceeding standard 120 volt/20 amp wall plug service will be accessed a
service fee based on your specific electrical needs.
The Hilton
Hotel reserves the right to approve any item to be displayed on the property.
The following items should be brought to the attention of the catering
department for approval: items that weigh over 150 pounds or items that require
casters or dollies, computers requiring access to telephone lines, items that
contain liquids or acids, items that have a motor, are fuel operated or
electrical connections, items that make loud noises, animals, banners or
posters.
All
supplies and non-exhibit materials must be stored in a place that is not visible
to the attendees, such as under tables or behind displays.
The
exhibitor(s) is responsible for damage to property. No signs or other articles
can be affixed, nailed or otherwise attached to walls, doors, etc. in such a
manner as to deface or destroy them. Likewise, no attachments can be made to
the floors by nails, screws, or and other devices that would damage them.
Security
will be provided from 7:00p.m.-7:00a.m. Wednesday and Thursday at no additional cost to exhibitors. However, provision of security
services is not a guarantee by MSHA or Hilton Hotel against loss by theft.
Exhibitors should take reasonable precautions to ensure protection of valuable
property.
The
exhibitor shall indemnify and hold harmless the Mississippi Speech-Language
Hearing Association from any and all damages and liability from anything
whatsoever arising from or about the occupancy of space by the exhibitor(s) or
the exhibitor(s)’s agents or employees, and from any loss or damage arising from
any fault or negligence on the exhibitor(s)’s part to comply with any of the
covenants, terms and conditions herein contained or otherwise.
All
exhibits proposed by the exhibitor shall be described in the exhibitor
application and is subject to approval by MSHA.
All space
is leased subject to these conditions. MSHA has the right to remove any
exhibitor in violation of policies and procedures.
Exhibitor is responsible for
compliance with all rules and regulations.
Red fields are required.
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